How to Backup Gmail Emails to Your Computer Offline Archive -Your Gmail emails don’t have to be on Google servers forever. Here’s how to download all the emails in your Gmail account as files and turn them into offline archives that you can browse and browse on your computer the easy way.
How to Backup Gmail Emails to Your Computer Offline Archive 2021
1. Download Your Email With Google Takeout
First, download an archive of everything on your Gmail account using Google Takeout. Go to the Google Takeout website and sign in with your Google account.
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Choose what you want to download here. By default, all data associated with your Google account is selected.
To download just your Gmail, click ” Deselect all ” at the top of the page. Scroll down and enable the checkbox next to “ Mail ” to select your Gmail only.
Note: The “ Mail ” option contains all email and file attachments in your Gmail Mail account. To download other related data such as Contacts, Tasks, Calendar events, or chat history in Hangouts, select the appropriate option in the list.
When you have selected the data you wish to download, scroll down and click the ” Next Step ” button.
Follow the rest of the process, select whatever options you want, and click ” Create export “. Depending on the size of the archive, it may take Google a while to generate the archive for download. You have one week to download the email archive that you have created.
The Google Takeout file will be in ZIP format. The file you download will be named something like “takeout- [something] .zip”.
Extract the contents with a file unarchiver . For example, in Windows 10, you can simply right-click the ZIP file, select ” Extract All “, and click the ” Extract ” button.
You will get a ” Takeout ” folder. Inside, you’ll find the “ Mail ” folder which holds all your Gmail emails in MBOX format.
Mozilla Thunderbird is a free and open-source email client. With Mozilla Thunderbird, you can browse this email archive. To continue, download Mozilla Thunderbird. Mozilla Thunderbird is available for Windows, macOS, and Linux.
This process is a bit confusing to set up in Thunderbird, so follow our guide to opening MBOX files in Thunderbird. Once done you only need a few clicks to be able to browse and search the contents of your Gmail archive in Mozilla Thunderbird.
You can now back up your Gmail email archive to your storage device using Mozilla Thunderbird whenever you want.
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